FAQ

MEMBERSHIP FEES

We are a 501 c 3 not-for-profit organization. All fees are used to support the program’s activities and the collection of fees is critical to maintaining its operations. We are actively pursuing sponsorship options to reduce the overall fee for participation.

PAYMENT OPTIONS

Participants have the option to pay membership fees all at once or divide into multiple payments prior to the first game. Contact us at hoops@ylbahoops.com to coordinate today. Payment is due in full one week prior to the first event.

REFUNDS/CANCELLATION POLICY

Refunds are only issued to participants for canceled events or seasons. All processing fees are non-refundable. Participants will be issued credit for an activity if they are unable to participate due to reasons beyond their control.

 

No cash refunds will be issued for any other reason. Participants may be issued credit for future events at our discretion based on several factors impacting the participant’s experience.

EVENT INFORMATION

Details for each event will be outlined on our events page. We will detailed information about each event after they are fully booked for team(s).

 

Preferred Hotels for Events
Virginia Beach, VA Events – We will generally stay at the Delta Hotels Virginia Beach Bayfront Suites, which is btw 20-35 minutes from all venues.
Spooky Nook Sports, Manheim, PA Events – We will generally stay at the Tru By Hilton York, which is 20 minutes away from Spooky Nook.

TRAVELING TO EVENTS

All events require some form of travel. Guardians are required to transport their child to and from events unless they can make arrangements with another adult.

OVERNIGHT EVENTS

We will coordinate, reserve, and book hotel stays for all overnight events for the team to ensure everyone is together and functioning as a unit. We strongly recommend that players room together to build unity. We will schedule 2-4 players per room to reduce costs. The projected cost per player per night is around $150 and could be as low as $75 depending on the number of players in a room. YLBA will negotiate with hotels for better pricing when we require 10 rooms or more, if available. Hotel agreements require us to book in advance and subject us to penalties if anyone cancels within a specific timeframe, which is usually 29 days or less. In these cases, the canceling party forfeits their hotel payment. All hotel fees are due to YLBA 30 days before the event. Otherwise, we may have no option but to cancel our group rates to ensure YLBA is not liable for expenses if the total number of rooms is below the required 10.

 

Guardians are naturally responsible for all hotel and meal expenses. Guardians are more than welcome to join us to help chaperone the safety of our players. We recommend that 2-3 chaperones attend each travel event. As a result, guardians can reserve rooms with us or book their stays separately. Ideally, we love for everyone to be together.

 

We strive to keep expenses to a minimum. Based on previous experiences, the average cost per player will range between $400–$600 for events requiring more than 4 hrs of travel. This estimate includes van rental & hotel. Any event requiring airfare may require additional funding.

TRANSPORTATION

We will also try to coordinate renting a vehicle to transport the entire team (players only) and chaperones for major events that require going to multiple locations. The goal is to reduce the need for multiple parents to travel to events and incur additional vehicle rental expenses when traveling to events by airplane. This expense will be a shared expense if required. Guardians will ultimately assist us with making this decision. We can also explore renting a vehicle for families if several family members would like to attend events.

 

Our goal is to rent a 15-passenger van for select events. All players will be required to travel with the team. The average cost per player for renting this type of vehicle is around $200 for rental, tolls, & gas.

UNIFORMS & PRACTICE GEAR

YLBA will look for teams to purchase new uniforms before every Spring because of normal wear & tear from 3 seasons. Custom jerseys will be ordered in the Fall for the upcoming Spring season because Nike orders take 3-4 months to fulfill. We highly recommend returning players purchase new uniforms during the Fall to receive their own personalized game & practice jersey at the start of the Spring season.

QUESTIONS

If there are any questions, please feel free to communicate directly with us to address any of your concerns. We will post details about every event on our website to keep everyone informed.

hoops@ylbahoops.com